Best staff holiday planner for small businesses

Startup founder, ops manager, head of people? Our HR software for small businesses has got you covered: save time on repetitive admin tasks, streamline your processes and do it right the first time. 

Tired of fiddling with your team member’s holiday and leave calendars? Make it easy with our staff holiday planner

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Why spreadsheets are yesterday’s news

Are your staff holiday leave spreadsheets becoming too much bother? You’re not alone. Managing the holiday leave schedules of an entire small business is no small task, even for HR professionals who know what they’re doing.

You’re not alone, but you’re most certainly missing out.

Manual updates, small human errors, and lack of real-time visibility are just not on anymore. They all come with their own set of problems.

One small keystroke and your schedules and balances are in shambles. Every time someone wants to take holiday leave, there you go digging into those bloody formulas and cells again.

Using the Charlie staff holiday planner does away with all of that busy work and is just the thing to get your holiday planning sorted. It gives you more time to focus on what really matters, your people and your business.

Automate your HRAutomate your HR

Stop wasting time on admin

Remember when inbox forms for holiday and leave requests would flood your desk? What about sorting through emails, cross-checking calendars and making sure employee’s calendars aren’t conflicting? That’s all over now.

With Charlie’s staff holiday planner, your team members can request time off directly within the platform, so you don’t have to manage holiday calendars. No more fiddling about with schedules, the time off calendar manages it all for you so there are no conflicts or overlaps.

You can approve or deny all of your team members' time off approvals using Charlie’s one-click approvals. The system can even flag potential scheduling conflicts for you so you can sort them out in seconds.

The platform will automatically update your calendar, and make sure that everyone can have a look into who has time off and when. No errors, no mistakes, no more fussing about - just smooth holiday planning.

Team member requests automatically go to the right person
Team member requests automatically go to the right person

Complete visibility: know who’s off and when

In a small business where resources are scarce, every team member counts down to the last man. Knowing who’s taking holiday leave and when is a business necessity for smooth operations. It’s how you avoid project delays, understaffing, and untold amounts of stress.

If you need to get more granular, then use team filters to view who’s getting time off and when in each department and team. You’ll be able to see any potential conflicts coming a mile off, and deal with them before they come.

You can keep your finger on the pulse of your business with the dashboard overview. See who’s on holiday today, tomorrow, next week, next month.

Time off calendarTime off calendar

Leave the math to us: automated holiday calculations

When your business employs a mix of full-timers, part-timers, and contractors, the added headache of calculating leave becomes much more messy. Each type of employment can mean different allowances for holiday leave. Getting it wrong can lead to HR disputes or even legal complications.

Charlie sorts out all that for you. The online staff holiday planner can pro-rate your holiday leave and adjust for things like part-time schedules. It’s almost like having your own mathematician on board.

Unused holidays? Not a problem. The Charlie time off feature can make sure no leave gets unused or wasted. People want their holiday time, after all.

Automated offboarding
Automated offboarding

Make data-driven decisions: understand staff holiday trends

Data is what keeps the lights on. When it comes to holiday leave, it is what keeps your team members motivated and happy.

Knowing when peak holiday leave requests occur and identifying patterns and trends can help you stay prepared and make sure enough people are working when they’re supposed to.

You can anticipate when team members go on leave and avoid nasty surprises.

You can maintain a healthy work-life balance. You can also find team members who are underusing their leave and encourage them to take time off.

Time off reportingTime off reporting

Make your HR effortless


How does CharlieHR differ from using a spreadsheet for staff holiday planning?


Spreadsheets like an Excel holiday tracker require too much manual entry to be effective and offer minimal visibility – they also mean you have to combine it with an annual calendar on Outlook, for example. Charlie makes staff holiday planning automated, gives you real-time updates, and makes holiday planning a piece of cake.

Can CharlieHR handle different types of leaves and public holidays?


It can handle all the UK bank holidays, and many more (any country’s bank holidays you need, in fact)! The Charlie time-off feature is flexible and can handle sick leave, parental leave, and public holidays, and it can update them automatically in your leave management system and calendar.

How does CharlieHR help in compliance with UK employment laws?


Charlie offers automated legal updates and compliance checklists, and they all adhere to up-to-date UK employment laws.

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