In my four years at Charlie, I’ve met many founders and people responsible for HR at startups or small businesses who come to me with the same question: how do I reduce my HR admin?
In the early days, I used to be convinced it only took some willingness and good organisation skills to make it all work, but I now know that, as a small business, it’s crucial to know when to seek help before you lose control.
If my role at Charlie mainly revolves around building and reviewing HR policies as well as giving advice about employment law among other things, I can also guide small businesses and startups towards scaling and building a successful business.
That’s why in this blog post, I’ll be sharing four of the best solutions small businesses and startups can use to reduce their admin.
Looking after HR admin can sometimes appear like a tedious task, but it’s essential for your business to function properly. Let me give you a list of a few reasons why I think taking HR admin seriously matters:
Reducing the load of your HR admin will be crucial for the future of your company.
As your company grows, you’ll have to streamline your processes to avoid mistakes and ensure all your team members get a consistent experience.
There are a few steps you should think about to understand how to reduce the load of your HR admin:
Of course, that sounds like a pretty straightforward plan, but a lot of small businesses I worked with at Charlie often wonder how this can concretely be done.
It might seem daunting at first, but there are a lot of solutions available out there to make it less admin-heavy and perhaps even take some of it outside of your business.
Let’s have a look at the four recommendations I usually give to my customers depending on their situation.
Outsourcing means getting a person – a freelancer or someone employed by an HR consultancy – to handle all of your HR admin without hiring them as full-time employees.
If you choose to go for a freelancer with an HR degree or specialist qualification, the price can be between £50-£100 per hour.
If, on the other hand, you choose to go for an HR consultancy company, you’ll be looking at more expensive packages – around £15.70 per employee per month for a 10-employee company for example.
Outsourcing your HR to a freelancer or to an HR consultancy company is generally recommended for small to medium-sized companies that can’t afford a full-time HR hire.
Getting a platform that deals with your time off and timesheet management process takes a very long process off your hands.
It really depends on what sort of solution you go for. If you simply want a time off management platform, you can find one from £2 per employee per month.
If you’re using timesheets, you can get a free platform, but if you’re looking for something more advanced, you’ll find it with prices starting from £7.50 per month.
Small businesses and startups have fundamental HR needs and sometimes can’t afford anything more sophisticated when it comes to HR automation. I would say it caters to the needs of your business at the very start when you don’t want to spend too much or if you’re in a tight spot.
Employee self-service, also called ESS, is where your team members can complete some of their HR admin tasks by themselves – meaning they don’t have to pass through you and get to automate some of your HR processes.
There’s a wide range of different employee self-service platforms that you can use, so the price range varies quite a lot, but if you’re getting employee self-service for basic HR tasks, it can start from £9 per employee per month.
Employee self-service is a great way to get started when it comes to startups or small businesses – it removes chains of emails with team members as well as a lot of data input.
HR software is a user-friendly HR automation tool that takes care of all of your core HR admin and offers support as you grow.
Again, HR software is available in many different forms and it can be tricky to choose the right one for you, but affordable HR software for small businesses can cost as little as £4 per employee per month.
HR software caters to the needs of many different sizes of companies and comes at various prices and with a lot of different features. However, you can get some that have been specifically designed with small businesses and startups in mind like CharlieHR.