Leave management system for small businesses

Startup founder, ops manager, head of people? Our HR software for small businesses has got you covered: save time on repetitive admin tasks, streamline your processes and do it right the first time. 

Stop being the bottleneck for queries – manage all types of leave on one unique platform

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Free for 7 days


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Remove yourself from the leave management process

Did you know you don’t even have to answer your team’s requests about time off? 

Yes, it’s possible with leave management software like CharlieHR. Everything can be efficiently managed in one place:

  • One platform: no more spreadsheets, email threads or calendars – everything is streamlined in one location

  • Time off requests: approve or deny them in one click, get notifications when time off clashes and set up additional approvers if necessary

  • Leave allowances: put away your calculator, leave allowances reset automatically and team members can view them on the platform

  • Company calendar: you and your team get a complete overview of who is off and when at any time

Team member requests automatically go to the right personAutomate your HR

Leave management system tailored to all HR policies

Looking to align your time off management process with your HR policies?

Keeping track of allowances as well as policies can be tricky when approving time off. Thanks to Charlie, you no longer need to worry about it: 

  • Customised leave types: set up the right leave type and don’t get any errors in your reporting

  • Carry over policy: no complex calculation and extra spreadsheet, just add a maximum of days to carry over onto the next year

  • Restricted leave dates: rule out some days in the calendar year for company event or business necessities  

Time off reporting
Time off reporting

Take the time to uncover patterns in your company’s time off

Worried that you won’t get the full picture without your spreadsheets? 

Charlie guarantees you the same reporting abilities and more: 

  • Reporting Dashboard: easily monitor your time off metrics, filter information and visualise it through helpful graphs 

  • Deep dive: get an overview of your team’s time off data with all the relevant details monthly, yearly or all time

  • CSV Export: export your team member’s data under CSV format for a further analysis

Time off calendarTime off calendar

Make your HR effortless

Leave management systems FAQs

Why do small businesses need an time off management systems? 


All companies, no matter their size, need to find a system to record their employees’ time off.

This is important for a few reasons:

  • To manage employee absence in a way that’s fair and efficient.

  • To be able to accurately calculate holiday allowance for your team members.

  • To ensure you can plan work efficiently, taking into account when and for how long someone will be off on leave.

Why switch to an automated leave management process? 


No matter how sophisticated your Excel holiday tracker template may be, using spreadsheets and calendar apps to manage time off still requires a lot of manual work. 

Without a centralised place to manage time off requests and holiday allowance calculations, you’ll have to manually copy and paste information from all your spreadsheets, emails and documents onto your team’s individual calendars (for example by adding annual leave to your Outlook calendar).    

This process is very time consuming and inefficient.

An alternative solution is to use HR software like CharlieHR to manage your team’s time off. With Charlie, annual leave management is automated and all in one place:

  • The team can request annual leave through the system

  • Charlie calculates holiday allowance for you

  • The centralised company calendar is updated automatically with your team’s time off, birthdays, anniversaries, etc. 

If you’d like to take Charlie for a spin, you can start a 7-day free trial now

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