HR templates

A garden leave letter template is a pre-designed letter that employers can use to inform team members that they are required to stay away from work during their notice period while still remaining on the payroll, typically to protect company interests.

A maternity leave letter is a formal written communication from an expectant mother to her employer, notifying them of her intention to take time off from work to care for her newborn child. The employer is expected to reply with a ‘confirmation of maternity leave’ letter to approve the parental leave period.

A phased return to work plan is a gradual and structured arrangement that allows a team member to transition back to their regular work schedule after an extended absence, typically due to illness, injury or maternity leave.

A return to work interview template is a structured document you can use to conduct a meeting with a team member who is returning to work after a period of absence, to discuss the reasons for the absence and facilitate a smooth transition back into the workplace.

An investigation meeting template outlines the structure and key elements of a meeting held to conduct a formal inquiry into a workplace issue or complaint (for example, as part of a disciplinary process).

When faced with allegations of employee misconduct, finding the right balance between fairness and consistency, all while ensuring compliance with the law is a challenging task. This balancing act becomes even more complex in a small business setting, where personal relationships are intertwined, and the impact of decisions can resonate throughout the company culture.

Find out in this complete guide how this is possible by putting together the right procedure and download a free template.

A disciplinary appeal letter serves as a formal submission by an employee who disputes a disciplinary action taken by either yourself or management.

How you handle the disciplinary appeal process holds significance not only in terms of potential legal ramifications, but also in reflecting your business ethos, transparency, and commitment to fairness. Therefore, understanding how to address a disciplinary appeal letter is crucial.

Crafting written warning templates for disciplinary actions against employees can be quite challenging, but having a well-designed template can greatly impact the process.

So, how do you get it right? How do you strike the appropriate tone and choose the most effective delivery method? Find out in this blog post.

A work accident report template is a standardised form used to document and record details about workplace accidents, injuries, or other incidents involving your team members.

A risk assessment template is a tool that helps you identify, evaluate and mitigate potential hazards and risks in various processes, activities or environments to make sure your workplace is safe.

A redundancy letter template is a document used by employers to formally notify employees of their job termination due to redundancy, outlining the reasons, entitlements and support available during the process.

An employment dismissal letter is a  document issued by an employer to communicate the termination or dismissal of an employee from their position within the company. This letter outlines the reasons for termination, effective date of termination, and any relevant details regarding severance, final paycheck and return of company property.

A zero hour contract is an agreement where the employer is not obligated to provide a minimum number of work hours, and the employee is not required to accept any specific amount of work. It is typically used for flexible or casual employment arrangements.

Processes serve as the foundation of a robust business, and this principle applies equally to HR processes. This is where the significance of your HR compliance checklist becomes evident.

For small businesses in the UK, an HR compliance checklist is crucial for ensuring adherence to laws and regulations governing employees' rights and employer responsibilities.

If you're a small business owner or founder, managing HR matters is just one among numerous responsibilities, and errors in this domain can lead to significant consequences. Find out more in our guide and download our checklist.

Welcoming a new employee to the team is a moment filled with anticipation and excitement.

Integrating a new team member signifies the beginning of a potentially fruitful professional relationship, one that aligns with their aspirations as well as yours. They're eager to make a positive impression and contribute their best efforts, while you're committed to facilitating their success for the benefit of the company.

However, before diving into the exciting prospects ahead, the initial step involves gathering employee details and incorporating them into your payroll system to initiate payment – so how do you do it without wasting any time to get the work done?

A comprehensive employee database serves as a vital resource for businesses of all scales, housing crucial information about your workforce – these databases, also referred to as HR databases, are available in various formats, including paper records, Excel spreadsheets, or specialized employee database software.

For those considering an Excel-based solution, our complimentary employee database Excel template offers a convenient option. The template comes pre-filled with data columns, simplifying the process.

A probation review template is a document you can use to assess and provide feedback on an employee's performance during their probationary period, usually to determine whether they meet the required standards for the work they’ve been hired to do.

Maintaining consistency throughout the interview process presents one of its greatest challenges. Ensuring that candidates are evaluated using identical criteria, guaranteeing that each question aligns with the role, eliminating bias, and conducting fair assessments all demand attention to detail and adherence to standardised procedures.

So, how can this be achieved? Through the use of checklists.

Learning about a candidate is limited within a closed, one-on-one setting. Group interviews present an opportunity to observe their interactions with peers and colleagues, fostering objectivity and providing diverse perspectives that mitigate biases inherent in individual interviews.

Within a group interview, one can witness how candidates collaborate within a team, communicate effectively, and tackle real-world challenges typical of a professional environment. Additionally, it enables comparative assessment among candidates and evaluation of their compatibility for potential collaboration.

Facilitating the onboarding process is an integral responsibility for any HR professional, ensuring a seamless transition for new hires within the company. Yet, amidst numerous tasks and responsibilities, crucial steps in this process can inadvertently slip through the cracks.

This is where an onboarding checklist template proves invaluable, serving as a comprehensive guide to prevent oversight and effectively prepare new hires for success.

360-degree reviews are gaining popularity in workplaces, and rightfully so. When executed effectively, they enhance performance management procedures and contribute positively to company culture. However, delving into research on feedback processes and best practices demands time, a resource often scarce for those in People and Operations roles.

In the process of developing Charlie's automated 360 review feature, we conducted extensive research on existing 360-degree feedback examples, methodologies, and tools, particularly catering to small businesses aiming to refine their performance management approaches.

A salary increase letter template is a document you can use to communicate to an employee that their compensation will be raised, outlining the details of the salary adjustment and any associated changes.

Appreciating the significance of investing in people is important in any kind of business environment. That’s why supporting and caring about your team members is crucial as well.

So, how can you translate this investment into actionable support for your personnel? Crafting letters of recommendation serves as a meaningful starting point.

The initial phases of a business can often prompt apprehension, particularly for small businesses and startups. At Charlie, we methodically constructed our HR processes, addressing each obstacle incrementally.

Use our very own HR checklist to help in crafting your processes from the ground up, ensuring no crucial elements are overlooked.